JPS Australia

Crewing Coordinator/Production Assistant – Sydney Office

JPJ Audio, one of Australia’s leading Audio production companies is seeking a Crewing Coordinator join our Homebush-based operations team.


As the Crewing Coordinator you will work closely with the Account Managers to facilitate the engagement of skilled staff for local and interstate events, within the live entertainment industry. This is primarily a coordination role that will focus on the rostering of staff for a wide range of events including international touring bands, festivals, theatre productions and other live entertainment.


This is an excellent opportunity for a highly organised individual, who loves working in a fast-paced environment, and who can be flexible to the constantly changing needs of the business.

Key responsibilities include:

  • Manage a high volume of day-to-day communications with internal staff, external contractors, suppliers and event clientele (including; answering phones, emails and undertaking other administrative duties) to ensure our clients production needs are met.
  • Liaise with Account Managers and Clients for staffing requirements.
  • Coordinate and communicate roster information to staff.
  • Manage and facilitate the booking and communication of travel and accommodation arrangements to staff and event clientele.
  • Assisting Account Managers with production requirements, as requested.
  • Assist with and disseminate all event SWMS and insurance documents as required.
  • Manage the updating and communication of the operations calendars.
  • Coordinate equipment bookings, quotes, purchase orders and invoices, as requested.
  • Answer phones and other ad hoc administration duties, as required.


Skills and experience:

  • Prior rostering and scheduling experience highly desirable.
  • Knowledge of, or experience in the professional audio and live sound production industry, either in theatre or the concert touring industry is highly desirable.
  • Proficient in the use of Microsoft Office Suite, and other software/systems.
  • Excellent organisational skills and time management skills, and the ability to meet multiple deadlines.
  • Ability to multi-task and work under pressure and with minimum supervision.
  • Strong communication skills, and ability to work within a team environment.
  • Demonstrated positive work ethic and the willingness to learn new systems.


Please forward a cover letter addressing the selection criteria above along with your resume to